Bookkeeping for restaurant and hospitality groups, automated

From supplier invoices and delivery dockets to bank statements your bank will not feed into Xero, Tofu extracts every line and posts it to your accounting software. Every outlet, every language. What took three days now takes five minutes.

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Legacy OCR breaks where restaurant groups actually operate

Operators running multiple outlets, hotels, and brands hit the same walls: brutal volume, line items legacy tools skip, messy scans, and documents in every language. Every quote below is verbatim from a real F&B or hospitality call.

The volume is brutal and legacy OCR cannot keep up

A multi brand F&B group runs thousands of supplier invoices a month, and the tool they already pay for still leaves half the work manual.

"We have almost 1500 invoices in a month for this supplier" — Ashish Gupta, Veda Inc (UAE)

The lines have to be grouped, and legacy OCR only grabs the total

Restaurant invoices come in as consumables, food and beverage, and packaging, and every line has to land in the right account. Hubdoc reads the header and stops.

"Our invoices from the supplier comes with multiple line items which needs to be grouped into our financial" — Ashish Gupta, Veda Inc

Handwritten roadside bills, in the local language

Next to the PDF invoices, the kitchen buys from market and roadside suppliers whose bills are handwritten and often not in English.

"We do get actually handwriting from the local supplies, like road sellers, mainly from the roadside suppliers... written in Sinhalese" — Kanthi Gurusinghe, Gune's Grill (Sri Lanka)

One giant scan, out of order, delivery notes mixed in

Suppliers drop a week of invoices into a shared drive as one long scan, pages out of order, with delivery notes in between.

"They scan the invoices for one day, two days in like 100 pages or 200 pages together and then they upload it into share drive" — Ashish Gupta, Veda Inc

How Tofu solves it

Restaurant Bookkeeping Automation for the documents every outlet receives, from supplier invoices to bank statements.

Every line, coded to the right account

tofu reads the whole invoice, not just the total, and groups each line the way a restaurant books it: consumables, food and beverage, packaging, marketing. Each line lands on the right account, ready to review, not ready to retype.

One scan in, split automatically

Drop the supplier's 200 page bundle into a shared drive and tofu finds where each invoice starts and ends, even when the pages are out of order, and lets you drop the delivery notes.

Each branch mapped to your tracking category

A group with 34 branches needs every invoice tagged to the right outlet. tofu reads the branch off the invoice and maps it to your Xero tracking category, so the outlet is set before you review.

Handwriting and 200+ languages

Roadside and market bills, handwritten, in Sinhala, Arabic, Chinese or Thai. tofu extracts every field with English alongside, so nothing gets rejected for being messy or foreign.

Bank statements, any bank, even off desktop accounting systems

If your bank has no feed, or you are on a desktop ledger like AutoCount, upload the PDF statement and tofu returns every transaction as an Excel or CSV in your system's template. No templates to build, no page limits.

Learns from your history, then repeats itself

tofu reads your Xero or QuickBooks history to learn how you already code each supplier, then applies it. Correct it once and it remembers, so the knowledge lives in the system, not in the head of whoever just resigned.

One Tofu across every outlet and entity

Run every location, brand, or legal entity from a single Tofu, with one shared brain and no per entity fee.
  • One Tofu across unlimited entities
  • No per-client charge when you add an outlet
  • Coding learned once, shared everywhere

"I can tell tofu exactly what to pick up and how to code things, and it actually learns. The interface is clean, reviewing is quick, and I don't need to stress over screens anymore.

That's what made me stick with tofu over Dext."

Siyam Jeffrey
Owner
,
MSJ Consultancy
"The upload-and-split workflow is so intuitive that our accountants processed the first batch of invoices in minutes. tofu's extraction was spot-on—no more side-by-side typing. If this accuracy holds as volumes grow, we'll onboard new clients without adding head-count."
Photo of Tengku Adibah T. Kamarudin, Director at Accounting Superhero
Tengku Adibah
Director
,
Accounting Superhero

Works with your accounting software

Native sync with Xero and QuickBooks. CSV export for everything else. Cloud storage integrations so invoices land in Tofu the moment they hit the folder.

Manual Entry vs. legacy OCR vs. Tofu

Tofu extracts every line item, handles handwriting and 200+ languages, and posts straight to your ledger, without charging per entity or per user.
Feature Manual Entry Legacy OCR Tofu
Supplier invoice lines Type every line, group F&B vs consumables by hand Header and total only Every line, coded to the right account
Bulk scan bundles Someone reorders 100–200 pages before typing One PDF in, chaos out Auto-splits mixed invoices and dockets
Outlet / branch mapping Tag every location in Xero tracking by hand One client, one location Every outlet mapped to tracking categories
Delivery dockets Match docket to invoice manually Often skipped or misread Extracted alongside supplier invoices
Bank statements 200+ lines keyed by hand Limited, extra cost Any bank, any format — even when the bank won't feed Xero
Handwriting & languages Translate, then type Latin alphabets only Handwriting and 200+ languages
Multiple outlets More staff as you open locations Pay per client / entity One brain across every outlet, no per-entity fee
Pricing Finance team salary Per user or per outlet Flat monthly, unlimited users

Frequently asked questions

Can’t find the answer you’re looking for? Please contact our team.
How do I automate invoice entry for a restaurant group with several outlets?

Upload the invoices from every outlet to one Tofu, or connect your shared drive so they flow in automatically. Tofu extracts each line, groups it to the right account, and posts to Xero or QuickBooks, or exports CSV. Restaurant Bookkeeping Automation on one shared brain across all locations, with no per entity fee.

Can Tofu group invoice lines into consumables, food and beverage and packaging?

Yes. Tofu reads every line and codes it to the account you use, learned from your history, so a mixed supplier invoice lands grouped the way you book it: consumables, food and beverage, packaging.

My supplier sends one PDF with 100+ invoices, out of order, with delivery notes. Can Tofu handle that?

Yes. Tofu detects where each invoice starts and ends and splits the bundle automatically, even out of order, and lets you drop the delivery notes you do not need.

Can Tofu map each branch or outlet to my Xero tracking category?

Yes. Tofu reads the branch off the invoice and maps it to your Xero tracking category, so the outlet is set before you review.

Can Tofu read handwritten or local language supplier bills?

Yes. Tofu handles handwriting and 200+ languages, including roadside and market bills in Sinhala, Arabic, Chinese and more, with English shown alongside the original.

I am on AutoCount desktop with no bank feed. Can Tofu still help?

Yes. Upload your PDF bank statement and Tofu returns every transaction as a CSV in your system template, ready to import. No feed required.

Does each outlet or entity cost extra?

No. Tofu is a flat monthly fee with unlimited users and unlimited entities, so adding outlets does not add a per client charge.

See Tofu in action

30+
UAE

How KLOUDAC Scaled Tofu Across 200+ Clients

Dubai accounting firm KLOUDAC went from 3 to 4 minutes per bill to AI powered processing across 35 team members. From manual Xero entry to 4,800 monthly extractions in six months.
February 11, 2026

Give Every Outlet Its Evenings Back

See how Tofu automates supplier invoices and bank statements for hospitality groups, from invoice to ledger.
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