Bookkeeping for construction groups, streamlined

From thousand-page bank statements to single invoices that split across milestones, Tofu reads every document a project generates and posts it to your accounting software, coded to the right project and cost center.

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Legacy OCR breaks where construction firms actually operate

Contractors and developers running multiple projects hit the same walls: thousands of statement pages a month, single invoices that split across milestones, cost codes on every line, and handwritten site paperwork.

The bank statements never stop

A contractor's statements run to hundreds, sometimes thousands of pages a month: payments to subcontractors and main cons, utilities, raw materials, machinery leases. Legacy OCR can't keep pace, so it falls to people typing entries by hand.

One invoice, many milestone payments

A single $1,000 invoice isn't one entry. It splits across phases and departments — 20% here, 30% there, the balance elsewhere. The invoice shows one line; the books need several, each coded to the right account and division.

Cost codes on every line

Every cost is tagged by project, department, division, and account. More categorization dimensions mean more manual entry, and more knowledge an accountant has to hold about where each cost belongs.

Handwritten site paperwork

Much of construction paperwork is handwritten, often with the project scribbled straight onto the invoice. Legacy tools reject it or misread it.

How Tofu solves it

Construction bookkeeping automation for the documents every project generates, from thousand-page statements to milestone-split invoices.

Thousands of pages, read in minutes

Drop in a month of bank statements, and tofu returns every transaction with no manual typing. Extraction runs at 99% accuracy with no human intervention, and when a balance check doesn't reconcile, tofu flags that statement for easy review so you check the exceptions, not every line.

One account across every project and entity

Run every project, SPV, and group entity through a single tofu. Coding learned on one entity carries across the rest, with no per-entity fee and unlimited users.

Milestone payments, split automatically

tofu learns your contract's split. When the ratios are consistent, it applies the rule you set once first payment to this account and division, second to the next so a single invoice lands in the books already broken out across the right accounts.

Every line coded to project and cost center

tofu reads the project, department, and division off each document and maps it to your tracking categories and cost codes before you review, so the categorization knowledge lives in the system, not in one accountant's memory.

Handwriting and 200+ languages

Site chits and handwritten invoices, including a project name written by hand on the bill, get read and captured with the project tag applied, so messy paperwork stops being a manual exception.

Straight into your accounting software

Whether you're on AutoCount, SQL, Xero, or QuickBooks, entries export in your system's template, including desktop ledgers with no bank feed.

One Tofu across every project and entity

Run every project, SPV, or group company from a single Tofu, with one shared brain and no per-entity fee.

One Tofu across unlimited projects and entities

No extra charge when you add a project or SPV

Coding learned once, shared across every entity

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"The integration is straightforward and works great—my team picked it up almost instantly. Being able to hover every field back to the source means no more side-by-side PDFs. If tofu can keep this accuracy at scale, we can grow our bookkeeping revenue without adding head-count."

Aloysius Cheah

Operations Manager

YTK

"tofu is one of the best apps I've ever come across. You upload your bank statement and it takes less than five minutes. You have no idea the joy that tofu gives me."

Elizabeth Simon

Founder

Zattus Accounting

Works with your accounting software

Native sync with Xero and QuickBooks. CSV export for everything else. Cloud storage integrations so invoices land in Tofu the moment they hit the folder.

Manual Entry vs. legacy OCR vs. Tofu

Tofu extracts every line item, handles handwriting and 200+ languages, and posts straight to your ledger, without charging per entity or per user.

Feature	Manual Entry	Legacy OCR	Tofu
Bank statement volume	Type every transaction by hand	Limited page counts, extra cost	Thousands of pages, 99% accuracy, no manual typing
Milestone payment invoices	Manually split one invoice across accounts	Reads only the invoice total	Learns your split rule, books it across accounts automatically
Project & cost center coding	Tag project, department, division by hand	One client, one entry, no dimensions	Reads and maps every line to the right project and cost code
Handwritten site documents	Translate, then type	Latin alphabets only, often rejected	Handwriting and 200+ languages
Multiple projects & entities	More staff as you add projects	Pay per client / entity	One brain across every project, no per-entity fee
Pricing	Finance team salary	Per user or per outlet	Flat monthly, unlimited users

Frequently asked questions

Can’t find the answer you’re looking for? Please contact our team.

Can Tofu handle thousands of bank statement pages a month?

Yes. Upload the full month, any page count, and get every transaction back as CSV or posted straight to your accounting software. No page limits.

Can it split one invoice across milestone payments?

Yes. Tofu applies the split rule you set once, so a single invoice is booked across the right accounts and divisions automatically, even when the invoice itself shows only one line.

Can it code costs by project and cost center?

Yes. Tofu reads the project, department, and division off each document and maps them to your tracking categories and cost codes before you review.

Does it read handwritten site invoices?

Yes. Handwriting and 200+ languages, including a project name written by hand on the bill, get read and captured with the project tag applied.

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I'm on AutoCount desktop with no bank feed. Does that work?

Yes. Upload the PDF statement and get every transaction back in your system's template, ready to import. No bank feed required.

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Is there a charge per project or entity?

No. Flat fee, unlimited users and entities, so adding a project or SPV doesn't increase your cost.

See Tofu in action

10-30

Singapore

How Excellence Singapore Manages 300+ bookkeeping clients with a 12 person Team

Excellence Singapore manages 300+ clients across construction, retail, and investment with just 12 staff. Their secret: "Can you Tofu it?" became the team's first question for every job.

January 28, 2025

Take the manual work out of bookkeeping

See how Tofu helps your team process financial documents faster and more accurately.

Book a demo