Tofu vs Hubdoc

Tofu extracts line items, reads 200+ languages, and learns your coding rules, which Hubdoc simply doesn't do.
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Hubdoc might be free with Xero, but time isn’t.

Hubdoc captures totals. Tofu extracts every line item, description, and quantity then posts them directly to Xero or QBO.

Upload a 50-page PDF with mixed invoices. Tofu auto-splits and processes each one. Hubdoc makes you do it manually.

Got Chinese fapiao, Arabic invoices, or handwritten receipts? Tofu reads them. Hubdoc only handles Latin alphabets.

No templates. No rules. Connect once, and the AI figures out the rest.

Dashboard mockup
Feature Hubdoc Tofu
Pricing Free with Xero, but limited performance Affordable for firms. Priced to save hours, not pennies
Accuracy OCR-only extraction; errors common and need manual fixes AI-enhanced OCR and self-learning per client
Learning capability Static rules and templates; nothing improves automatically Adaptive learning from every edit; gets smarter with use
Setup & maintenance Requires manual mapping and vendor rules No setup, no templates. Works out of the box
Speed Slow uploads, laggy syncing with Xero Instant extraction and real-time validation
User experience Outdated interface; hard to manage volume Modern, intuitive dashboard built for firm workflows
Multi-client management Designed for single businesses; clunky for multiple clients Built for bookkeeping and accounting firms with many clients
Language support English-only OCR Reads invoices in 200+ languages and formats, including handwritten notes
Document types Handles standard invoices and receipts Handles invoices, receipts, PDFs, images, and scanned notes
Data visibility No real-time validation view Visual field highlights for fast human review
Overall experience Functional but dated — “good enough” for basic capture Fast, accurate, and designed for modern AI bookkeeping

Frequently Asked Questions

Can’t find the answer you’re looking for? Please contact our team.
Do re-extractions count against my limit?

No. We only count each invoice once. Re-extract as much as you need while training the AI.

Do unused entries roll over?

No. Limits reset on the 1st each month.

When does my billing cycle start?

All subscriptions bill on the 1st of each month. If you subscribe mid-month, you pay full price and get full allocation immediately. Next bill is the 1st.

Is line item extraction included?

Yes, on all plans. Competitors charge extra for this.

How secure is Tofu?

Tofu is ISO 27001:2022 certified, GDPR/CCPA compliant, and uses bank-grade AES-256 encryption with multi-factor authentication. We work with the top global accounting networks.

Are there per-user fees?

No. Your whole team uses Tofu at one price. We don't charge per seat.

What happens if I exceed my limit?

New documents wait in "pending" until you upgrade. You can still work with everything already extracted. Most firms upgrade same-day and keep processing.

Which plan fits my firm?

Pro ($79) works for firms under 20 clients doing ~800 extractions monthly. Business ($199) fits 20-50 clients at ~2,500 extractions. If you're processing 1,000+ per client, start with Business to avoid hitting limits mid-month.

What counts as an entry?

Each unique bill, invoice, or receipt that is extracted counts as one entry, regardless of the number of pages. A multi-page invoice is still one entry. Bank statements are counted as one entry per page.

Start Saving Time With AI Bookkeeping

Discover how Tofu automates bookkeeping workflows from invoice to ledger. Schedule your demo today.
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