"Amazing." How Accounting Superhero Stopped Splitting PDFs and Started Taking New Clients

The pain of 50-page PDFs

Accounting Superhero services a diverse portfolio of  businesses, from F&B to law firms to travel agencies. Most clients are service-based companies, and the document volume can be brutal.

Some clients still receive physical invoices and scan them in bulk. That means Adiba's team regularly receives PDFs containing 20 to 30 bills crammed into a single file. And it's not just one PDF—clients might send 5 to 10 of these bulk scans at once.

"It was tough for us to actually separate them before we upload... it was quite a pain. The volume can be quite high and we need to sort them out one by one."
— Tengku Adibah, Accounting Superhero

Before Tofu, the workflow was painful: download the bulk PDF, open Adobe Acrobat, manually split each invoice, then upload to their OCR tool. Every. Single. Time.

Two years of waiting for features that never shipped

Accounting Superhero had been using a legacy OCR tool for their extraction workflow, but the relationship was increasingly frustrating. The biggest issue? No line item extraction.

"Our clients have been asking for line item extraction and we haven't been able to provide them. We were trying to push Dext for it for I believe about two years but nothing came out."
— Tengku Adibah, Accounting Superhero

Clients willing to pay more for detailed line-by-line bookkeeping were turned away—or told to do it themselves. Meanwhile, Dext's fees kept climbing. When they finally claimed to offer line items, the team tested it for two weeks. It still didn't work properly.

The other frustration: account codes. Other software would extract data but leave the coding blank. The team would guess, sometimes get it wrong, then have to recode during review. More wasted time.

The switch to Tofu

When a colleague mentioned Tofu, Adiba was ready to try something new. The timing aligned with their existing provider's contract renewal window, a mistake they'd made before by missing the cancellation deadline.

This time, they tested Tofu and saw immediate differences.

"Using Tofu we actually managed to do everything within the system. So it cuts down the time."
— Tengku Adibah, Accounting Superhero

No more Adobe Acrobat. No more manual splitting. Bulk PDFs with 30 invoices get uploaded directly, and Tofu handles the rest.

The Knowledge Base that actually learns

Beyond auto-splitting, what impressed Adiba most was Tofu's Knowledge Base—the AI that learns how her team codes transactions.

"What I gathered was that within Tofu you would actually study how we apply account codes to certain transactions and you apply this for the bills we upload later on. It makes it more seamless."
— Tengku Adibah, Accounting Superhero

Other tools extracted data but never suggested codes. Similar-looking account codes led to mistakes. With Tofu, the AI learns from corrections and applies that knowledge going forward.

"Having this function actually helps us to be more accurate."
— Tengku Adibah, Accounting Superhero

Simple onboarding, side-by-side review

The onboarding process was smooth—both for Adiba and her team members who joined separate training sessions.

"It was actually quite simple. I actually like the fact that all the information is one page and you actually are able to review the data side by side. You guys did a great job in onboarding us."
— Tengku Adibah, Accounting Superhero

Since they already had a workflow for OCR extraction, switching to Tofu was seamless. Same process, different tool—but this time, the tool actually works.

The results: 30-40% time savings

When asked about time savings, Adiba estimated around 30-40%—and the impact shows during high-volume periods.

One recent example: a client unexpectedly uploaded 50-60 bills in a single week instead of the usual 10. The team hadn't implemented Tofu on that account yet. The result?

"Instead of like two days they spent four to five days. That is why with the upcoming closure of the financial year, we are sorting out the processes so we won't be so bogged down by the extraction later."
— Tengku Adibah, Accounting Superhero

The lesson was clear: roll out Tofu across all clients before year-end.

Finally saying yes to line item clients

Perhaps the biggest win: Accounting Superhero can now take on clients who need line-by-line extraction.

"It opens up to the possibility of us taking on clients who need this as part of their engagement."
— Tengku Adibah, Accounting Superhero

Previously, they'd either charge extra for the manual work or ask clients to do it themselves. Now, the AI handles it—and the team just reviews.

Rolling out across both teams

Accounting Superhero has two main teams handling bookkeeping and accounting work. The first team onboarded to Tofu earlier. When Adiba introduced it to the second team, the reaction was immediate:

"They were like, oh, okay, this one we can actually do for several of our clients. They were actually quite interested and quite excited."
— Tengku Adibah, Accounting Superhero

The plan is to go full throttle in 2026—across all clients, both teams.

What Adiba would tell other firms

When asked what she'd say to other accounting firms considering Tofu:

"Try it out of course. Keep an open mind that it's a work in progress—I mean, I think we all are. The best way to go forward is to try the features and see how you can work it out into your workflows."
— Tengku Adibah, Accounting Superhero

And who benefits most? Firms that embrace cloud software and new technology:

"Those who are open to new things will be a good fit."
— Tengku Adibah, Accounting Superhero

One word for Tofu

When asked to describe Tofu in one word, Adiba didn't hesitate:

"The word would be amazing."
— Tengku Adibah, Accounting Superhero