How Klozer Cut Bookkeeping Time from 4 Hours to 1 Hour Without Adding Staff

The challenge: a manual workflow that slowed everything down

Klozer, a Malaysia-based firm that supports foreigners setting up and operating businesses locally, manages around 100 clients and completes monthly bookkeeping work for about 30 of them. With a small, close-knit team managing this recurring workflow, much of their time was tied up in document handling, verification and data entry.

"We're a small team," says Tammy Tan, Account Associate at Klozer. "So anything that saves time really matters."

Klozer relied on familiar tools such as Xero, SQL Account and Info Tech, but the process behind them still required a lot of hands-on work.

The team spent hours each month:

• Sorting mixed and uncategorised documents
• Managing multi-invoice PDFs
• Renaming files from Chinese to English
• Entering data into spreadsheets & uploading them into Xero
• Manually uploading invoices into Xero

A clean, straightforward client file could take up to four hours to complete. If documents arrived mixed, duplicated or unclear, it took even longer.

"The most frustrating part was sorting mixed documents," Tammy explains. "You'd get sales orders mixed with invoices or duplicates with different file names. It slowed everything down."

Discovering Tofu and seeing immediate change

Tammy first heard about Tofu from colleagues who were curious about "the AI that could read documents." After trying it, the impact was immediate.

"One case that normally takes four hours, I finished in one hour with Tofu," she says. "It was the first time in a long time I didn't have to work a weekend."

Getting started with Tofu took less than a week and felt smooth, supported and easy to follow.

And that's when Tammy realised just how simple Tofu could make monthly bookkeeping.

"Tofu is so easy you could use it while lying in bed," she laughs. "It's like having another staff member."

The workflow today: upload, verify, publish

Tofu now handles the most time-consuming and repetitive steps of Klozer's workflow.

It automatically:

• Extracts data from invoices
• Splits multi-invoice PDFs
• Identifies duplicates
• Publishes clean data into Xero

Her monthly bookkeeping work now feels faster, lighter and far more manageable.

Impact: more capacity, less stress and better balance

Since adopting Tofu:

• Time to complete a client file dropped from about four hours to one hour
• Weekend work is no longer needed
• Accuracy has improved
• Manual document handling and repetitive admin have decreased significantly

Tammy now has more time for routine work, advisory tasks and client communication instead of sinking hours into document processing.

And in her words:

"It's like having another staff member."

What Tammy wants other bookkeepers to know

Tammy believes any firm still doing bookkeeping manually would see the benefits immediately.

"Tofu definitely can save them time," she says.

Tammy highlights that getting started with Tofu was simple and the time savings showed up almost immediately. From there, her monthly workflow just became steadily more efficient.

For a small team like Klozer, that advantage is transformative.