Best Hubdoc alternatives for accounting firms (2026)

Xero changed its own capture tool twice this year. In July 2026 it announced Smart Document Capture with itemised extraction, and on 18 September Xero renamed Files to Documents and added tax rate extraction. So firms searching for a Hubdoc alternative now have a new option sitting inside Xero, next to the paid tools.

Quick answer: For a simple Xero client with English bills, Hubdoc or Xero's own Documents may be all you need, and both are included in Xero plans. Need line items from every invoice, bank statements outside Canada and the US, other scripts, or other ledgers? Then look at Dext, AutoEntry, Apron, Datamolino or tofu. The table below compares them on what each vendor publishes.

We make tofu, so weigh our view with that in mind. Every competitor fact below comes from the vendor's own pricing or help pages, linked in the sources, and we checked each one in October 2026. Where a vendor doesn't publish something, the table says so rather than guessing.

Is Hubdoc being discontinued?

We found no announcement of that as of October 2026. Xero's UK pricing page says it plainly. Hubdoc "is included in Xero Simple, Ignite, Grow, Comprehensive and Ultimate plans as long as it's connected to your Xero subscription." The Canadian page says the same for Starter, Standard and Premium. Hubdoc's own site still sells it on its own at $12 (USD) a month.

What has changed is where Xero puts its effort. Its 2026 capture announcements are about Smart Document Capture and its AI, JAX. Hubdoc doesn't appear in the Documents post at all. You don't need to leave Hubdoc in a hurry, but it is a good year to test the options.

What does Hubdoc do, and where does it stop?

Hubdoc's help centre lists what it reads from a bill: the date, supplier name and total, plus the invoice number and due date when present. A document needs the first three for extraction to complete. It publishes to Xero and QuickBooks Online.

Three limits are confirmed on Hubdoc's own pages:

• Line items. Hubdoc's help centre says it "doesn't automatically extract line item data from a document". You type them in, or save them in a supplier rule. On Xero's product ideas forum, Xero replied in July 2025 that it has no "further developments planned for extracting more line item details within Hubdoc."
• Bank statements. Statement extraction is for organisations in Canada and the United States. It turns statements into CSV files, and each statement must "be written in English".
• Speed. Extraction "usually happens within seconds, but can sometimes take up to 24 hours", according to Hubdoc.

Hubdoc's help pages we checked don't list supported languages. That matters if your clients send invoices in Chinese, Arabic or Thai, which we come back to below.

When is Hubdoc enough?

More often than vendors like us tend to admit. Hubdoc is a sensible choice when:

• The client is on Xero or QuickBooks Online, and the plan already includes it.
• Bills are in English and you post them as one line per bill.
• The same suppliers come back each month, so a supplier rule can carry the line items.
• Your Canadian or US clients send English bank statements and you are happy importing CSV files.

In those cases, a paid tool adds cost without adding much. Keep Hubdoc, and spend the effort elsewhere.

Best Hubdoc alternatives compared

This table sticks to what each vendor publishes. Prices are each vendor's own starting figure, in its own currency, and exclude tax.

A note on Apron: its new Books plans take effect on 1 December 2026. Our post on Apron's pricing change covers the detail.

Which alternative fits which firm?

Xero's own capture: for Xero clients with simple paperwork

Smart Document Capture reads bills and receipts in about 30 seconds, line items included, according to Xero. Since 18 September it also handles credit notes, pulls the local tax rate and can match a document to an existing transaction. It is included in every Xero plan at no extra cost.

Watch two limits. It posts only to Xero, and bank statement extraction is still on the roadmap. On the UK Ignite plan, Xero's pricing page also lists "Enter 10 bills", so a busy client will need a bigger plan. We cover the rest in our guide to Xero's AI data capture.

Dext: for firms that want an established practice tool

Dext's Practice Essentials plan includes bank statement extraction, supplier rules, auto-publish and publishing to over 36 accounting integrations. Practice Advanced adds a richer client list, teams and practice insights. Pricing is per client per month, with a 10-client minimum. Our Dext vs Hubdoc comparison goes further.

AutoEntry: for firms that like paying by volume

AutoEntry sells credit bundles, starting at 50 credits for $13 (USD) a month. An invoice with line items costs 2 credits, and a bank statement page costs 3. Every plan includes unlimited users. If your volumes swing through the year, credits can suit you. See AutoEntry vs Hubdoc for the side by side.

Apron and Datamolino: for UK and European firms watching cost per client

Apron prices per client, with a monthly document allowance and a small fee per extra document. Datamolino offers practice plans with unlimited clients, a monthly credit, and line items as an option. Both publish to Xero and QuickBooks, and Datamolino adds FreeAgent.

tofu: for firms with mixed ledgers, bank statements and many languages

tofu reads invoices, receipts and bank statements in 200+ languages, handwriting included, and extracts every line item on every plan. It learns each client's coding from that client's ledger history rather than from rules you write. More on this below.

What about Vic.ai, BILL or Spendesk? They are accounts payable or spend tools for in-house finance teams. They can capture invoices, but they aren't built for a firm running dozens of client books, so we have left them out.

Which Hubdoc alternative handles non-English invoices?

This is where the gap between tools is widest.

The workaround is familiar. An invoice arrives in Japanese or Arabic. Someone opens a translation tool, copies the supplier name, keys the date and total, then types each line by hand. Month end slows down, and errors creep in where nobody can read the source.

Three things make these documents hard:

• Non-Latin scripts. Chinese, Japanese, Arabic, Thai, Hebrew and Hindi need a reader trained on those characters.
• Mixed-language documents. A supplier may print English headings with item descriptions in Mandarin, so the tool has to read both on one page.
• Right-to-left layouts. Arabic and Hebrew invoices run in the opposite direction, which moves where the supplier, date and total sit.

Of the tools above, tofu is the only one that states a language count on the pages we checked. We found no language list on the Hubdoc, Xero, Dext, AutoEntry, Apron or Datamolino pages we reviewed. That doesn't mean they fail on every foreign invoice. It means you should test them on your own documents before you commit.

When you test, check four things. Does it pull every line item, not only the total? Does it read right-to-left scripts and handwriting? Does it need you to sort or convert files first? And does it read bank statements in the same languages, since Hubdoc's statement extraction is English only?

How do you switch without a gap?

Firms moving off Hubdoc tend to ask the same two questions. Can we move a few clients at a time? And can we time it around our renewal? The answer to both is yes.

1. Work back from your renewal date, about 90 days out.
2. Pilot five to ten clients with a mix of document types for a month.
3. Move the rest in two or three waves, with the hardest clients last.
4. Let each client publish from one tool only, never both, so you don't post duplicate bills.
5. Export images, data and supplier rules before you cancel anything.

Because Hubdoc comes with Xero plans, you can leave it running for clients you haven't moved yet at no extra cost. Our guide to switching document capture tools walks through each step.

Where tofu fits

tofu is a capture and data-entry layer. It is not a ledger, so your clients stay in Xero, QuickBooks or wherever their books live. It reads invoices, receipts and bank statements, codes each line to the client's accounts and tax rates, and publishes to Xero, QuickBooks Online, Sage Business Cloud, Zoho Books and Bukku. MYOB, freee and MoneyForward also connect, and other ledgers get CSV or Excel exports.

Pricing counts entries, not users or clients. A bill counts once however many pages it has, and a bank statement counts per page. Users and entities are unlimited, and re-extractions don't count. See the tofu vs Hubdoc comparison for more.

Where it doesn't fit: one Xero client with tidy English bills and a live bank feed. Hubdoc or Xero's Documents covers that at no extra cost.

WLP, a Singapore Xero Platinum Partner, tested Receipt Bank, HubDoc, File AI and Simple AI over twelve years before moving to tofu. On Hubdoc, their co-founder said:

"Nothing has been done. In terms of line item extractions, in terms of accuracy, in terms of account code classifications. You don't get any updates honestly from that. Which is a pity."

Li Han Tan, Co-Founder, WLP

The deciding factor was not speed. It was whether the team would use it:

"The key thing for me is my colleagues adopting it. That is the main thing."

Li Han Tan, Co-Founder, WLP

Read the WLP case study, start a free trial with one client's documents, or see pricing first.

Frequently asked questions

What is the best Hubdoc alternative for accounting firms?

It depends on your clients. For simple Xero clients, Xero's own Documents is included in every plan and now reads line items. For firms on one ledger who want an established tool, Dext and AutoEntry both extract line items and bank statements. For firms with several ledgers, PDF bank statements and invoices in other languages, tofu covers all three on every plan.

Is Hubdoc being discontinued?

We found no announcement of that as of October 2026. Xero's UK and Canadian pricing pages both say Hubdoc is included in Xero plans when connected to a Xero subscription, and hubdoc.com still sells it standalone at $12 (USD) a month.

Does Hubdoc extract line items?

No. Hubdoc's help centre says it doesn't automatically extract line item data, so you enter lines by hand or store them in a supplier rule. Xero said in July 2025 that it has no further developments planned for line item extraction in Hubdoc.

What is the difference between Hubdoc and Xero Documents?

Both are included in Xero plans. Hubdoc reads the date, supplier and total, publishes to Xero and QuickBooks Online, and extracts English bank statements for Canada and the US. Xero Documents, formerly Files, uses Smart Document Capture to read line items and tax rates, but posts only to Xero and doesn't read bank statements yet.

Which Hubdoc alternative handles non-English invoices?

tofu publishes support for 200+ languages, handwriting included. We found no language list on the Hubdoc, Xero, Dext, AutoEntry, Apron or Datamolino pages we checked, so test each one on your own Chinese, Arabic or Thai invoices before you switch.

Can I switch from Hubdoc gradually?

Yes. Pilot a handful of clients first, then move the rest in waves around your renewal date. Keep each client publishing from one tool only, so nothing posts twice. Hubdoc stays included in Xero plans while you move.

Do I have to change accounting software to replace Hubdoc?

No. Every tool here publishes into Xero, and most also publish to QuickBooks Online. tofu also publishes to Sage, Zoho Books and Bukku, connects to MYOB, freee and MoneyForward, and exports CSV or Excel for other ledgers.

Sources

• Faster record-keeping with smart document capture, Xero Blog
• Files is now called Documents, Xero Blog
• Xero UK pricing plans, Xero
• Xero Canada pricing plans, Xero
• Hubdoc pricing, Hubdoc
• About data extraction, Hubdoc Help
• Extract bank statement data (CA, US), Hubdoc Help
• Hubdoc: extract all line item details, Xero Product Ideas
• Dext partner pricing, Dext
• Dext plans for accountants and bookkeepers, Dext Help Centre
• AutoEntry pricing, AutoEntry
• Apron pricing for accountants and bookkeepers, Apron
• Datamolino pricing, Datamolino
• tofu pricing, tofu
• WLP case study, tofu

Checked against Xero, Hubdoc, Dext, AutoEntry, Apron, Datamolino and tofu pages in October 2026.