120 hours a month on manual data entry

Klozer helps foreign businesses set up and operate in Malaysia. Their two person accounting team manages monthly bookkeeping for 30+ clients.

Before Tofu, every client file followed the same painful process:

1. Sort mixed documents manually

Clients sent PDFs with sales orders, purchase orders, and invoices jumbled together. Manual sorting before any work could begin.

2. Handle duplicates with different filenames

Same invoice, different name. No way to catch it until you'd entered it twice.

3. Rename Chinese files that broke on download

Documents from China arrived with filenames that turned into unreadable icons. Every single file needed manual renaming.

4. Key everything into Excel

Line by line. Supplier, date, amount, description. For every invoice.

5. Upload the CSV to Xero

Then manually attach each invoice to Xero, one by one. This step alone, says Tammy Tan, "takes more time for us" than the data entry itself.

A clean client file with no queries took four hours. Multiply by 30+ clients and you're looking at 120+ hours of bookkeeping every month for a two person team.

"The most frustrating part was sorting mixed documents. You'd get sales orders mixed with invoices or duplicates with different file names. It slowed everything down."
— Tammy Tan, Account Associate, Klozer

And when the month got busy? The work spilled into evenings and weekends.

"The AI that could read documents"

Tammy first heard about Tofu from colleagues. The pitch sounded almost too simple: upload your documents, and the AI extracts everything.

She tested it on a real client file. Not a demo. Not sample data. An actual four hour job.

"One case that normally takes four hours, I finished in one hour with Tofu. It was the first time in a long time I didn't have to work a weekend."
— Tammy Tan

Getting started took less than a week. The team ran a real client file as the first test. Within an hour, Tammy knew the tool worked.

Upload. Verify. Publish.

The new workflow:

1. Upload documents to Tofu (any format, mixed PDFs, Chinese invoices, it all works)
2. Tofu extracts and categorizes automatically
3. Review and verify
4. Publish directly to Xero with documents attached

The math: 30 clients × 3 hours saved = 90 hours recovered every month. For a two person team, that's more than two full workweeks.

300 transactions in 5 hours

The real test came when a staff member resigned and left a high volume client unassigned.

The file: 300+ transactions. The old way: an entire week of work minimum.

Tammy picked it up without disrupting her normal workload. Five early mornings, one hour each day before work. Done.

"I just upload everything and wait for Tofu to read all the data for me before I kick start."
— Tammy Tan

That's 60 transactions processed per hour, verified and published to Xero, while still handling her regular clients during business hours.

"So easy you could use it while lying in bed"

When Tammy introduces Tofu to her colleagues, she doesn't talk about features.

"I just tell them: I'm lying down on my bed and I do my work. I upload everything, and Tofu reads the data for me."
— Tammy Tan

"I was so excited to try. I took a real case to do it, and I could feel that this really can help reduce my workload."

Same team. Same clients. No more weekends.

Klozer didn't hire. They didn't restructure. The same two person team handles the same 30+ monthly clients.

What changed:

• 4 hours → 1 hour per client
• 120+ hours → 30 hours monthly on bookkeeping
• Weekend work → Weekdays only
• 6 step manual workflow → Upload, verify, publish
• Knowledge lost when staff leave → Knowledge preserved in Tofu

When a colleague resigned recently, their clients didn't become a crisis. The knowledge was already in Tofu. Tammy picked up the file and kept moving.

"I don't have to work so hard. I can focus on my own routine work besides handling the bookkeeping."
— Tammy Tan

"Tofu is like having another staff member."

Tammy's advice for firms still doing it manually:

"Definitely can save their time. This is like another staff for me."

If your team is still keying invoices into Excel, manually uploading documents to Xero one by one, or losing weekends to data entry, this is the workflow change that gets you out.