Tofu vs Dext

Dext makes you write rules. Tofu learns from your history

Dext requires endless rule-building before it delivers value.

Dext needs rule-building before it works. Tofu learns your coding patterns instantly and maps to Xero/QBO with no setup.

Dext captures totals only. Tofu extracts every line item (descriptions, quantities, unit prices) and codes them automatically.

Client sends a 50-page PDF with 30 invoices? Tofu auto-detects document boundaries and processes each one. Dext treats it as a single file.

Dext charges per user. Add a junior bookkeeper? Your cost goes up. Tofu is flat-rate and firm-friendly with no user penalties.

Feature	Dext	Tofu
Pricing	Per-user fees add up fast	Flat monthly rate, unlimited users
Setup time	Hours of rule-building per client	15 minutes. AI learns from your history
Line item extraction	Promised for years, still waiting	Every line, every invoice, out of the box
Bulk PDF splitting	Manual splitting in Adobe before upload	Auto-splits and processes each document
Learning capability	Static rules that break when formats change	Adaptive AI that improves with every correction
Language support	Western languages only	200+ languages including Chinese, Arabic, Thai
Handwritten documents	Returns garbage or nothing	Full extraction with high accuracy
Account coding	Manual coding for every transaction	AI learns and suggests codes automatically
Knowledge retention	Rules live in people's heads. Leaves when staff quit	AI remembers forever. Knowledge stays in the system
User experience	Complex interface with multiple config screens	Modern dashboard with review data side by side
Overall experience	Powerful but demanding, requires ongoing maintenance	Fast, accurate, and works out of the box

"We were trying to push Dext for line item extraction for about two years, but nothing came out. Our fees kept increasing. It was time to look for something new."

Tengku Adibah T. Kamarudin

Director

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Do re-extractions count against my limit?

No. We only count each invoice once. Re-extract as much as you need while training the AI.

When does my billing cycle start?

All subscriptions bill on the 1st of each month. If you subscribe mid-month, you pay full price and get full allocation immediately. Next bill is the 1st.

Is line item extraction included?

Yes, on all plans. Competitors charge extra for this.

How secure is Tofu?

Tofu is ISO 27001:2022 certified, GDPR/CCPA compliant, and uses bank-grade AES-256 encryption with multi-factor authentication. We work with the top global accounting networks.

Are there per-user fees?

No. Your whole team uses Tofu at one price. We don't charge per seat.

What happens if I exceed my limit?

New documents wait in "pending" until you upgrade. You can still work with everything already extracted. Most firms upgrade same-day and keep processing.

What counts as an entry?

Each unique bill, invoice, or receipt that is extracted counts as one entry, regardless of the number of pages. A multi-page invoice is still one entry. Bank statements are counted as one entry per page.

Can I migrate from Dext easily?

Yes. Connect your Xero or QuickBooks account, and Tofu learns from your existing transaction history. No rules to recreate. Your team can be processing documents the same day.

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